PMBOK guide - Project Management Certification

PMBOK guide - Project Management Certification

The PMBOK guide defines the project management processes as follows

Initiating Process: Defines and authorizes the project

Planning Process: Plans the course of action required to attain project objectives and define the scope of the Project.

Executing Process: Integrates people and other resources to carry out the project plan for the project.

Monitoring and Controlling Process: Regularly measures and monitors the activities of the project so that corrective action can be taken when needed.

Closing Process: Formalize the acceptance of the Project and brings the Project to an orderly end


The responsibilities of a Project Manager across Processes.

Planning Process

· Spend 90% of your time here. Do not rush this phase.
· Prepare to run meetings with various Stakeholders
· Ensure that potential Project Risks/Issues identified and create a
· Risk Management Plan
· Identify Key Project constraints/Assumptions
· Identify and Define Project Team Organization Structure
· Identify list of all the Activities of the Project
· Construct Activity Sequences (Predecessor, Successor relationship)
· Identify the Duration of the each activity
· Determine the Skill requirements by type of work and identify suitable resource for it
· Determine the Costs for Individual Activities
· Define the Customer Quality Expectations
· Define Quality Management Plan for your Project
· Ensure that the Quality Activities of the Project are not overlooked
· Define Communication Management Plan to disseminate Project Information to stakeholders
· Define Procurement Management Plan for software/hardware requirements for your project
· Construct a comprehensive Project Plan by including Communication management/ProcureManagement/Risk/Assumptions/Constraints/Issues/Activities

Executing Process

· Approve all the Change Requests
· Approve the Project Plan
· Direct the technical Team to execute the work as defined in the Project Plan
· Direct the other Organizational interfaces to execute work as defined in the Project Plan
· Acquire Project resources and assign them
· Collect data/Metrics about the Project

Monitoring & Controlling Process

· Monitor Risks and see their Progress using Risk Management Plan
· Monitor each Project activity using the Project plan
· Disseminate Project status information to Stakeholders
· Produce Performance report with regard to Scope, Schedule, Cost, Resources, Quality and Risk
· Look for potential Change Requests and implement them using Change Control Procedure
· Control the Cost (possible using EVA(Earned Value Analysis ))
· Control the Quality by implementing quality review techniques and standards identified in the Quality Management Plan
· Manage the Project Team Members performance, Providing feedback, resolving issues to enhance Project performance
· Manage Stakeholders Expectations and resolve issue

Closing Process

· Formally terminate all activities of the Project
· Hand off the completed Deliverable/Product to Customer
· Release all the Project resources including software/hardware
· Create Lessons Learnt Document and share your experiences
· Archive all the Project Documentation




General Guidelines

· Always “Communicate, Communicate, Communicate”
· Understand Customers Language and give what they want. “No more, No less”
· Provide “True status” of the Project all the times
· Use Tools and Techniques to increase your Team Productivity
· Use Microsoft Project Plan for better planning
· Closely monitor Project Critical Path
· Identify Risks in every Project Phase and discuss them in all the Meetings
· Create a Daily Log for all your activities
· Mentor your Team members
· Success or Failure, You are Accountable


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